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NATIONAL DOCUMENTATION
Reference Guide For Sales Tax & Other Levies
AS ON 1'ST OF JAN' 2008

S.No.
STATE
INBOUND VAT FORMS
Entry tax applicable
Octroi applicable
OUTBOUND VAT FORMS

1.

ANDHRA PRADESH INVOICE NO NO VAT FORM 10 OR 600
2. ANDAMAN & NICOBAR ISLANDS INVOICE NO YES ( 4%)  
3. ARUNACHAL PRADESH FORM - F 07 & INVOICE NO NO  
4. ASSAM FORM - 62 (PERSONAL USE & CAPITAL GOODS), FORM 24 (FOR SALE) & INVOICE NO NO VAT FORM 63
5. BIHAR FORM D - 9 & INVOICE NO NO VAT FORM -D-10
6. CHANDIGARH INVOICE # YES ( 4%) NO  
7. CHHATTISGARH FORM - 59A & INVOICE NO NO  
8 DADRA & NAGAR HAVELI INVOICE NO NO  
9. DAMAN & DIU INVOICE NO NO  
10. DELHI INVOICE NO NO  
11. GOA INVOICE NO NO  
12. GUJARAT INVOICE NO NO FORM - 402
13. HARYANA FORM F - 38 (for value more than Rs.24,500/-) NO NO FORM F- 38 (for value more than Rs.24,500/-)
14. HIMACHAL PRADESH INVOICE with Entry Form which is filled at Barrier NO NO  
15. JAMMU & KASHMIR FORM 65 for value Rs. 5,000/- and above NO NO FORM - 65
16. JHARKHAND FORM 28A (No form required if value less than Rs. 5,000/-) NO NO FORM - 28B
17. KARNATAKA INVOICE NO NO FORM - 505 / 515
18. KERALA INVOICE FOR REGISTERED FIRM, FORM 16 & INVOICE FOR INDIVIDUAL, FORM 15 & INVOICE IN CASE OF STOCK TRANSFER NO NO FORM - 27B AND INVOICE. Declaration is must for all the parcel shipments
19. LAKSHADWEEP INVOICE NO NO  
20. MADHYA PRADESH FORM - 49A & INVOICE NO NO  
21. MAHARASHTRA INVOICE NO YES  
22. MANIPUR FORM 27 & INVOICE NO NO  
23. MEGHALAYA FORM - 40 & INVOICE NO NO  
24. MIZORAM (AIZAWL) FORM - 33 & INVOICE NO NO  
25. NAGALAND FORM - 23 & INVOICE NO NO FORM - 24
26. ORISSA FORM - 32 & INVOICE YES NO FORM - 31
27. PONDICHERRY INVOICE NO NO  
28. PUNJAB INVOICE & Entry Form which is filled at Barrier # YES ( 4%) YES  
29. RAJASTHAN FORM - 47 & INVOICE YES NO FORM - 49
30. SIKKIM FORM - 25 & INVOICE NO NO  
31. TAMIL NADU INVOICE NO NO JJ FORM
32. TRIPURA FORM - 24 & INVOICE NO NO  
33. UTTAR PRADESH FORM 31 - FOR REGISTERED FIRM, FORM 32 - FOR INDIVIDUAL & INVOICE NO NO  
34. UTTARANCHAL FORM 16 - FOR REGISTERED FIRM, FORM 17 - FOR INDIVIDUAL & INVOICE NO NO  
35. WEST BENGAL FORM - 50 & INVOICE NO NO FORM - 51
INVOICE :- Minimum 3 Original copies with SHIPPER / CONSIGNEE TIN / CST & VAT Regn. No. alongwith the Value of the shipment compulsorily printed on the invoice.

Entry Tax is applicable in case the consignee is not a registered dealer and has bought the goods directly from a supplier located outside the state for personal use.

#: - Entry Tax at Chandigarh & Punjab will be applicable on Cotton, Yarn, Steel, Rubber, Chemicals and Scrap items

UTTAR PRADESH :- For any transactions done within the state, only OC stamp is required. For imported item got into UP, Form 49 & OC stamp is required.


INTERNATIONAL DOCUMENTATION

          The following are guidelines to assist you in completing customs formalities for your international shipments.
The data is updated and correct to the best of our knowledge. However,  RCPL will not be responsible for any omissions or changes in procedures at the time of shipment.

DOCUMENTS CHECK-LIST FOR NON-RESTRICTED SAMPLES
  1. Shipper’s invoice for samples – 6 copies
  2. Shipper’s Indemnity Bond (for fragile items and credit cards)

DOCUMENTS CHECK-LIST FOR RESTRICTED SAMPLES

CHEMICALS AND MEDICINE

  • For Chemicals, Powders, Liquids and Semi-liquids

  1. Certificate of Import-Export Code (IEC) incorporating PAN (Permanent Account Number)
  2. Shipper’s Invoice – 7 copies
  3. 16-point MSDS (Material Safety Data Sheet)
  4. Toxic Substances Control Act Certification
  5. Chemical Components Analysis Report
  6. Certificate of Analysis Report / Lab. Report duly attested by a Govt. Lab.
  7. Non-DGR Certificate
  8. Rubber Stamp (Non-refundable for consignments sent for the very first time.
  • Guar Gum Powder

Light weight consignments upto 500 gms. are carried as ‘Sample’ but any consignment above 500 gms. will move through Commercial mode only.

– Lightweight consignments upto 500 gms. (Courier mode)

  1. MSDS
  2. Lab. Analysis Report
  3. NDGR certificate
  4. Invoice
  5. Last Shipping Bill (preferred)

– Above 500 gms. consignment (Freight mode)

  1. MSDS Lab.
  2. Analysis Report
  3. NDGR certificate
  4. Invoice
  5. Last Shipping Bill (preferred)
  6. Photocopy of IEC incorporating PAN
  7. FDA Registration No. of Shipper and Consignee
  • Methanol Oil

Light weight consignments upto 500 gms. are carried as ‘Sample’ but any consignment above 500 gms. will move through Commercial mode only.

– Lightweight consignments upto 500 gms. (Courier mode)

  1. MSDS Lab.
  2. Analysis Report
  3. NDGR certificate
  4. Invoice
  5. Last Shipping Bill (preferred)
  6. FDA Registration No. of Shipper and Consignee

– Above 500 gms. consignment (Freight mode)

  1. MSDS Lab.
  2. Analysis Report
  3. NDGR certificate
  4. Invoice
  5. Last Shipping Bill (preferred)
  6. Photocopy of IEC incorporating PAN
  7. FDA Registration No. of Shipper and Consignee
  • Pigments

Light weight consignments upto 500 gms. are carried as ‘Sample’ but any consignment above 500 gms. will move through Commercial mode only.

– Lightweight consignments upto 500 gms.(Courier mode)

  1. MSDS
  2. Lab Analysis Report
  3. NDGR certificate
  4. Invoice
  5. Last Shipping Bill (preferred)

– Above 500 gms. consignment(Freight mode)

  1. MSDS
  2. Lab. Analysis Report
  3. NDGR certificate
  4. Invoice
  5. Last Shipping Bill
  6. Photocopy of IEC incorporating PAN
  • Eatables like pickles, sauce, jam etc., ready-to-eat food items (dry only)

  1. FDA Registration Number
  2. Lab. Analysis Report
  3. NDGR certificate
  4. Invoice
  5. MSDS
  6. Photocopy of IEC incorporating PAN
  7. Last Shipping Bill
  • Medicines with Doctor’s Prescription

Only those medicines which are not available in destination country are permitted from India with doctor’s prescription giving complete details of sender and receiver (patient) with duration of the course.
Otherwise commercial consignments of medicines are forwarded directly from manufacturer with all commercial paperwork.

  1. MSDS
  2. Lab. Analysis Report
  3. NDGR certificate
  4. Invoice
  5. Last Shipping Bill
  6. FDA Registration Number of Shipper and Consignee
  7. Photocopy of IEC incorporating PAN
  8. Batch No., Manufacturing / Expiry Date
  9. Contents / ingredients of the Medicines
  10. Copy of Permission granted for export of that Medicine
  • Liquid items

  1. MSDS
  2. Lab. Analysis Report
  3. NDGR certificate
  4. Last Shipping Bill
  5. Photocopy of IEC incorporating PAN
  • Bone products – like Artificial Jewellery

  1. Wild life certificate
  2. Invoice

ELECTRONICS, ‘REPAIR AND RETURN’ ARTICLES

  • Electronic Items

  1. Certificate of Import-Export Code (IEC) incorporating PAN
  2. Appendix – II (Certificate from Bank)
  3. Shipper’s Invoice – 7 copies
  4. Rubber Stamp (Non-refundable for consignments sent for the very first time
  • ‘Repair & Return’ Articles (in case a customer has imported an item, of which part or the whole is found to be defective, and the customer wishes to return it to the overseas supplier for repairs)

  1. Certificate of Import-Export Code (IEC) incorporating PAN
  2. Appendix – II (Certificate from Bank)
  3. Shipper’s Invoice – 7 copies
  4. Bank Certificate for “Repair & Return” Articles
  5. GR (Guaranteed Remittance) Waiver
  6. Original Import Bill of Entry
  7. Original Customs-attested invoice showing serial / part no. of the item imported.
  8. Chartered Engineer’s Certificate (in case Customs require)
  9. A letter to the Asstt. Commissioner of Customs, IGI Airport, New Delhi, stating the reasons for import and return and also whether the shipment will be returned or not.
  10. Original Import Air Waybill Copy
  11. Rubber Stamp (Non-refundable for consignments sent for the very first time.

Note: ExportShipping Billmust show the serial / part no. of the item being returned after repairs.

DOCUMENTS CHECK-LIST FOR EXPRESS COMMERCIAL CONSIGNMENT (ECC)

  1. Photocopy of IEC (Importer-Exporter Code) incorporating PAN (Permanent Account Number).
  2. 7 (seven) copies of Invoice - duly signed & stamped by competent authority Invoice Value : F.O.B. (Free-on-Board) / C.I.F.(Cost + Insurance + Freight) / C&F (Cost + Freight)
  3. Packing List of each carton (box) in case of multiple shipments.
  4. S.L.I (Shipper's Letter of Instruction) duly filled & signed
  5. Appendix II - Banker's details - A.D.Code (Authorised Dealer Code), Nature of Account on Bank's letter head. A.D.Code is a 14-digit number that needs to be quoted on SLI also. AD code should be registered with the EDI system
  6. S.D.F (Self-Declaration Form) - having Payment terms (proof / mode) Nature of Payment:
    • Letter of Credit/Delivery
    • Against Acceptance/Direct
    • Payment / Advance Payment
    • Period of Payment
  7. Drawback shipments - Shipments claiming drawback should have account with Punjab National Bank, IGI Airport Branch. Drawback Serial Number /Ledger Number should be mentioned.
  8. Rubber Stamp.
  9. Old Shipping Bill - Attach any old shipping bill previously done through EDI system to avoid any problem.

FOOD ARTICLES: Shipper should be registered with FDA (Food & Drugs Administration) in India & abroad respectively. Attach photocopy of FDA Registration certificate.

HOSIERY & CARPETS: Attach photocopy of RCMC (Registration-cum- Membership Certificate) of respective Board. RCMC certificate is required for export benefits & incentive schemes, duty drawback and DEPB.

FABRIC/GARMENTS TO THE USA: The following additional documentation is required for shipments:

For all shipments to the USA of Garments, Fabric, Made-ups, a "Single Country Declaration" has to be submitted. The Single Country Declaration form is required for all textiles and textile products produced in a single country and imported into the United States if the textiles or products are valued at US$5.00 (approximately CAN$7.50) or over. It must contain details of the following:

  • Whether the material is Knitted or Woven.
  • Gender (whether the item is for Female, Male or Unisex).
  • Type of Neck (crew, no neck opening, V-neck).
  • Stitches per centimetre.
  • Long or short sleeved.
  • Type of bottom (hemmed, ribbed, drawstring).
Negative Declaration: It is required to be submitted by the Shipper when exporting Silk Garments, Fabric, Made-ups, where the component of silk is more than 70%, to the USA.

FABRIC/GARMENTS TO EUROPE: GSP (Generalised System of Preferences): GSP is a system of tariff preferences applied by industrial countries like United States, Canada, Japan, Britain, France, Germany, and Italy etc. to selected manufactured and semi-manufactured goods from developing countries, in order to facilitate exports and economic development. Tariff preferences ensure that certain manufactured and semi- manufactured goods from developing countries enter the above-mentioned countries at lower tariffs than similar products from developed countries.

CHEMICALS, POWDERS, LIQUIDS:

  1. Chemical Analysis Report (Lab.Report) attested by a certified Laboratory
  2. MSDS (Material Safety Data Sheet)- 16 points signed & stamped by a laboratory which should include `Transportation details'. Material Safety Data Sheets (MSDSs) are provided by chemical manufacturers and importers. They relay chemical, physical and hazard information about specific substances.
  3. Non-Dangerous Goods Certificate
  4. For USA sector: Toxic Substances Control Act (TSCA): Certificate from the shipper certifying that the goods are not covered under the latest edition of IATA Dangerous Goods Regulations, and are non- hazardous, non-toxic and non-corrosive, and can be carried on a passenger aircraft.

– ‘REPAIR & RETURN’ ARTICLES:
(If a customer has imported an item, of which part or the whole is found to be defective, and the customer wishes to return it to the supplier for repairs)

  1. Original Import Bill of Entry
  2. Original Import Air Waybill
  3. Original customs-attested Import Invoice which should clearly state the serial/part number of the item imported
  4. Certificate for Repair & Return from any Bank
  5. Guaranteed Remittance Waiver
  6. A letter to the Asstt.Commissioner of Customs, IGI Airport, New Delhi, stating the reasons for Import & Return and also whether the shipment will be returned or not.
  7. Customs may request for a Chartered Engineer's Certificate.

DOCUMENTS CHECK-LIST FOR FREIGHT – DOOR TO AIRPORT (FDA)

  1. Photocopy of IEC (Import-Export Code) incorporating PAN (Permanent Account Number).
  2. 7 (seven) copies of Invoice - duly signed & stamped by competent authority.
  3. Packing List of each carton (box) in case of multiple shipments.
  4. Old Shipping Bill - attach any old shipping bill previously done through EDI system.

(For additional documentation, please contact International Customer Services.)

DOCUMENTS CHECK-LIST FOR EXHIBITION CONSIGNMENT (EXC)

  1. 6 (six) copies of Invoice (in the prescribed format, duly stamped & signed on each copy) mentioning full description of shipment and Declaration that shipment is of "no commercial value" and "no foreign exchange is involved".
  2. Packing List.
  3. Invitation to participate in the exhibition from the organisers/TFA (Trade Fair Authority) approval.
  4. Certified Banker's letter giving Account Number, Nature of Account & A.D.Code (Authorized Dealer Code).
  5. Photocopy of IEC (Import-Export Code) incorporating PAN (Permanent Account Number).
  6. Copy of Passport of the representative (from the participant’s end i.e. shipper) alongwith his contact numbers – mobile & hotel.

Please ensure that the Invoice & Packing List match the contents inside the consignment.

            It is vital that when these goods are brought back, the same are packed in cartons in the same manner as packed when dispatched from India, tallying the Packing List earlier prepared. Mis-match of the contents with the Packing List may result in inconvenience at clearance.

All IATA regulations are applicable.

DOCUMENTS CHECK-LIST FOR IMPORT EXPRESS (IE)

            Provide us the name/address/contact numbers of sender (at destination) & reference of our client (in India). On the basis of this information our counterpart will approach the sender to organize pick-up of material.

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